Session Management: Speakers and Call for Proposals
A2Z Events brings every part of your conference program together—so you can collect proposals, review submissions, and schedule sessions without the usual back-and-forth. From customizable forms and reviewer tools to speaker management and live reporting, everything you need to run a polished, professional conference is in one place.
Trusted by Leading Event Professionals
Thousands of events run smoothly every year with the help of A2Z Events all-in-one event management tools.
Smarter Workflows for Managing Sessions, Speakers, and Proposals
Configure, Schedule, and Publish Sessions—All in One Place
A2Z Events simplifies the way you design and deliver your event schedule. Configure each session with customizable fields, tracks, and formats, and easily connect approved proposals to their session records. Automated workflows, import/export capabilities, and real-time updates make it easier than ever to keep your schedule accurate and aligned from start to finish.
- Assign speakers, manage concurrent sessions, and ensure schedule consistency with ease.
- Build, edit, and organize sessions using intuitive tools designed for busy event teams.
- Import and export data quickly to simplify updates and keep all information current.
Software that Simplifies Every Step of the Submission Process
Eliminate manual follow-ups, misplaced forms, and email chains with an intuitive submission system designed to save your team hours of coordination. A2Z Events brings order to every step of your proposal workflow by defining clear milestones, automating updates, and centralizing all submissions in one easy-to-manage hub. From tracking drafts to approving final selections, every stage is streamlined to help your event stay organized, efficient, and ahead of schedule.
- Step-by-step workflows make it simple for submitters to complete proposals accurately and on time.
- Draft saving allows users to return and update their proposals without starting over.
- Submission deadlines and progress tracking keep your conference planning on schedule.
Design Proposal Forms That Fit Your Event Perfectly
A2Z Events makes it simple to create proposal forms that work exactly the way your organization does. Build forms that gather only the information you need, support concurrent submissions, and automatically route proposals through the right approval steps. The result is a submission process that’s clear, compliant, and customized for your event’s success.
- Create fully configurable proposal forms with custom fields, questions, and workflows.
- Support concurrent submissions and multiple approval states to handle complex programs.
- Set form permissions and notifications so the right people are always in the loop.
Empower Speakers With Self-Service Tools That Save You Time
Keep your speakers informed, organized, and confident with a dedicated hub designed just for them. The A2Z Events Speaker Hub provides a single place where speakers can view their sessions, update their profiles, upload materials, and monitor their progress toward completion. This centralized system reduces back-and-forth communication and gives your team instant visibility into speaker readiness.
- Centralized dashboard where speakers can manage assigned sessions and tasks.
- Profile completion tracking helps organizers identify missing details before deadlines.
- Upload tools allow speakers to submit bios, headshots, and presentation materials.
Simplify Proposal Reviews With Centralized Scoring Tools
A2Z Events gives you everything you need to run a well-organized and data-driven proposal review process. From assigning reviewers and defining scoring rubrics to analyzing results, every step happens in one place. With intuitive tools and role-based permissions, your team can focus on selecting the strongest content for your event while maintaining consistency and fairness.
- Manage reviewer assignments, permissions, and scoring all in one place.
- Enable transparent collaboration with shared access to proposal notes and feedback.
- Generate reports to analyze reviewer performance and proposal outcomes.
Bridge the Gap Between Submissions and Scheduling
Save hours of manual setup by converting approved proposals directly into live sessions. A2Z Events connects your submission and scheduling workflows, keeping all details—presenters, topics, and formats—intact throughout the process. This integration ensures data consistency, reduces duplicate entry, and helps you build your event program faster and with fewer errors.
- Move proposals to sessions instantly with just a few clicks.
- Maintain consistent data across the proposal and session management systems.
- Streamline your workflow and minimize manual edits or imports.
Track Submissions, Sessions, and Speaker Engagement with Real Time Analytics
Make confident, data-driven decisions with A2Z Events’ built-in reporting tools. From proposal submissions to speaker activity, every part of your conference workflow is tracked and measurable. Gain instant visibility into reviewer progress, session performance, and attendee engagement—so you can refine your program and drive better outcomes for future events.
- Access live analytics for proposals, reviews, and sessions without manual exports.
- Track speaker participation and session engagement from one central dashboard.
- Use built-in reports to evaluate performance and guide planning decisions.
See Why Leading Teams Rely on A2Z Events to Deliver Better Results
Running high-impact events shouldn’t mean wasting time on manual tasks or juggling disconnected tools. A2Z Events streamlines every step, from planning to execution, so your team saves hours while maximizing ROI. See how our software transforms your next event—schedule a demo today.
Book Your Demo NowPowerful Event Technology Designed to Simplify Every Type of Event
Across every kind of event, success depends on running efficient operations and proving ROI. Our software helps you reduce manual work, streamline logistics and deliver outcomes that show measurable impact, no matter the size or format of your gathering. Across industries and event types, our A2Z Events consistently drives success — discover what it can do for you.
Tradeshows demand efficiency and precision and our platform delivers both at scale. Exhibitors, sponsors and attendees all gain more value when your operations run on A2Z Events—explore how we elevate tradeshows.
Conferences succeed when operations are efficient and outcomes are proven. Our platform ensures smoother planning, higher engagement and stronger ROI every time—discover the difference for your conferences with A2Z Events.
Corporate events perform best when efficiency drives every stage. Our platform reduces complexity, saves time and delivers clear returns for your organization—learn how we power successful corporate events.
Get your guide today
Today’s attendees expect more than chance encounters. Exhibitors want quality conversations and organizers need to prove ROI. Traditional networking isn’t enough anymore—your event deserves intentional, data-driven connections. That’s why we created Matchmaking That Works: A 5-Step Guide for Smarter Event Connections.
Download Now
