Your donors are the lifeblood of your nonprofit, and hosting successful events can make a tremendous difference in building your donor lists and bringing in more funding for your organization. Successful events can also help you raise awareness about your organization and encourage people to support your work.
To build these successful events, however, you need access to event management software that will help you keep organized and optimize your entire planning process. With the right software, you will improve your overall efficiency and enhance attendee experiences. You will be able to track your registrations better, engage with them, and create high-value experiences that drive donations and interest in your nonprofit.
We will explore some of the top event registration software for nonprofits available and examine some of their features so you can find the platform that will help you amplify your next big event.
Top Event Registration Software for Nonprofits
We still start by looking at some of the most popular types of event management software and what these options can all do for nonprofits like yours.
A2Z Events
A2Z Events is the leading event registration software for nonprofits. This platform understands the importance of cultivating a positive experience for donors and has thus created an intuitive design that organizations can quickly put to use. Users can easily customize workflows that will help you create an event that specifically speaks to the needs and mission of your organization. This customization capability also extends to creating workflows designed for different types of participants, so you can create even more tailored experiences.
On the data side of things, your nonprofit will appreciate being able to intuitively manage participant data, including live insights on registrants so that you can see who is signing up to attend. This information can help you determine your ROI from the event.
To maximize your capabilities during the event, A2Z Events also offers additional software and features for event components such as floor plan management software, badge printing and check-in management, attendee mobile apps, and more. These capabilities come together to create a robust and attendee-centric experience to maximize the potential of your event.
A2Z Events also offers ample customization options and seamless integrations, allowing you to integrate all the data from your event with the rest of your business operations for improved engagement.
Wild Apricot
Wild Apricot offers a versatile platform for nonprofits, with a variety of options that can help with event planning. This platform includes comprehensive membership management and integrated email marketing tools that make it easy for nonprofits to engage donors.
As a nonprofit, maintaining relationships with donors before and after the event is critical, and the email features of Wild Apricot make this particularly straightforward. With this feature, you can schedule promotional emails, segment your messages for different groups, and set up all your confirmation and reminder emails to keep your users engaged.
This platform also offers helpful features such as a calendar where you can host on your event site and straightforward payment management for people registering. When you get to the event, Wild Apricot offers a mobile app that can help you check in your participants and manage any on-site registrations.
Cvent
Cvent offers a powerful solution for larger nonprofit events and organizations. This option is cloud-based and was designed for people or organizations that want to plan complex or multiple events at the same time. This makes it a powerful tool with many unique functionalities, although it might not be a good fit for those who want something smaller.
This solution offers ample opportunity for branding, as you can easily create a branded presence for event registration. The platform also integrates well with a variety of other types of technology, which will help you manage the rest of your donor and attendee lists.
Cvent stands out with its highly detailed analytics capabilities, which will benefit anyone who wants to get deep into the details of their attendee interest and engagement before, during and after the occasion. The quality mobile app integration can also help to create an excellent, engaged experience for participants.
Bizzabo
Bizzabo stands out in its ability to create a highly personalized experience for each attendee. You can use the information you already have on your participants to design unique experiences for each to improve your engagement rates. This includes the ability to create personalized days throughout the event. Based on the interests of a given participant, you can suggest personalized itineraries to them to increase their engagement with vendors and speakers, bringing you more opportunities to encourage further support for your mission. This helps your attendees have an excellent experience and keeps them highly engaged with everything you have to say.
RSVPify
RSVPify can help you manage a variety of different components of your event. For example, you can include speaker listings on your event website and include secondary events for top donors during particular portions of the occasion.
This platform helps you create tailored events, such as portions of the event that are restricted to invited guests. The ability to do tasks ranging from creating seating charts to collecting gifts and donations can all be handled directly from the platform as well. You can also use it to create customized emails that go out to invite guests to promote the event.
Additional Software Options
In addition to these software options, you will often come across a few other top names that you will likely want to consider as you plan your events.
Eventbrite
Eventbrite remains a popular choice for nonprofits because it works well for smaller events. The platform can help you build a website for your event with different types of ticket options. You can also use the system to directly collect fees for easy billing. This platform will also integrate well with some other popular tools, such as WordPress blogs and Facebook, which can help you manage and promote your event.
Evenzilla
Eventzilla has gained a reputation for its easy-to-use setup. It offers drag and drop tools for organizations designing elements of their event, which means that building event sites has never been easier. It also offers unique features like time ticket entries for larger events and the ability to create automated queuing. These features particularly come in handy if you have a number of people but want to avoid chaotic crowds. Eventzilla can also help you manage hybrid events and create branded digital meeting rooms for added convenience. Overall, it also works well with other popular business tools.
Key Considerations When Choosing Event Registration Software for Nonprofits
As you explore all your event registration software options, some features should be at the top of your list. These features play a particularly important role in attracting and engaging your target audience and encouraging more people to attend your event.
Features to Look For in Event Registration Software
Nonprofits have unique priorities that separate them from other types of companies. As a nonprofit, you rely on your donors to help you keep working towards your organizational goals. Your events not only want to draw people into your work, but they also want to keep people engaged, so they see the value in interacting with your efforts and supporting your mission. Therefore, as a nonprofit, you want to look for certain features in your software.
- User-friendliness. Look for options that will be easy for your team to engage with and use in their event planning. This will help you maximize the capabilities for your event and not waste time trying to learn how to set up or use different functions on the platform.
- Customization capabilities. Your event should strongly reflect your brand and your mission. The right platform should make it easy to reflect your nonprofit in colors, images, and all the other features of the event pages.
- Comprehensive reporting tools. Once the event finishes, you want to know how people responded to the event and the success it cultivated for your organization. Comprehensive reporting tools can help you track the reactions of your attendees and see how well you’ve brought in new donors.
Integration and Scalability
Once you select an event registration system, you need to make sure it will work well with the rest of your event management systems. Tracking how your attendees respond to the event and how they engage with your organization afterward is critical for nurturing those important relationships with your donors.
Research the different systems that your top platforms integrate with and ensure that they work well together. Think about all the different components of event management that you use, from email marketing to customer relationship management.
Also, consider the ability of the management software to scale. Your nonprofit will ideally continue to grow as you host these events and bring in new donors. As your organization grows and as your events get bigger, you want to make sure that your event registration software can grow with you. This will help you maintain consistency as you build your nonprofit.
Conclusion: Build Your Next Nonprofit Event with the Right Event Registration Software
Building nonprofit events is an exciting and nerve-wracking process. When you host an event for your nonprofit, you want to keep your donors and attendees engaged so they easily see the value that your organization has to offer. To help you get the event started off on the right foot, you want to consider the value of your event registration software. Making the right choice here can help you get your event started in the right direction, as you can keep your attendees engaged right from the time they first sign up.
Selecting the right event registration software simplifies all your efforts. Finding a platform that will work with you for customization and branding options as well as user-friendliness and comprehensive reporting tools, can feel like a challenge. Your selection should reflect the unique needs of your organization and your event, including who you want to attract and what features you need to set your event apart.
Consider some of the options we explored above and learn more about A2Z Events and everything we can offer you as you navigate your event planning. We can help you create an event that will reach your goals.
